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Secretary

Taskmaster Jobs


Posted by: Taskmaster
View all jobs from Taskmaster
Address: 36 Lower Basinghall Street
Leeds
LS1 5EB
Contact Details: 0113 2446367
Date Posted 7th Aug 2008
Reference Code:
View Since Posting: 67
Salary: £7.50-£8.00ph
Vacancy Location: Leeds
LS1
Full Description:
To provide dedicated administrative support to the Board and Committee Co
-ordinator, including involvement in the board and committee meetings, contribution to Board assessment and
development issues and assisting with supporting the Company Secretary in ensuring that the company complies with the Companies Act 1989 and 2006, Charity Commission regulations and the company’s governing documents.


PURPOSE

1. To provide dedicated administrative support for board and committee meetings to the Board and Committee Co-ordinator.

RESPONSIBILITIES

Ø Acting as a contact point for matters relating to board and committee meetings;
Ø Planning and preparing agendas by cross-referencing previous minutes, action plans and agendas and drawing out issues to be brought forward to future meetings;
Ø Organising venues, teleconferencing arrangements and travel and accommodation for board and committee meetings;
Ø Photocopying, collation and distribution of agenda and papers to standing order time deadlines;
Ø Preparing verbal and written briefs for the Chairs of standing committees;
Ø Attending and minuting complex meetings; transcribing minutes for agreement by Chair of meeting within set deadlines;
Ø Welcoming members and staff and ensuring smooth running of the meetings;
Ø Preparing and circulating action notes, minutes and papers to set deadlines;
Ø Monitoring the action notes and taking action to ensure groups and individuals are aware of their responsibilities;
Ø Maintaining projects files for easy reference and auditing purposes;
Ø To research, prepare, and present written and oral updates to standing committee meetings;
Ø To ensure that Board member and committee information is kept up to date on the Contacts Relationship Manager system;

PURPOSE

2. To work on and support the Board and Committee Co-ordinator with Board assessment and development issues.

RESPONSIBILITIES

Ø Maintaining Board members’ induction packs
Ø Compiling and maintaining the Board skill audit information
Ø Compiling and maintaining Board members’ learning and development plans
Ø Any other Board development or governance issues as required.

PURPOSE

3. To work with the Board and Committee Co-ordinator to provide support to the Company Secretary in ensuring that the company complies with the Companies Act 1989 and 2006, Charity Commission regulations and the company’s governing documents:

RESPONSIBILITIES

Ø To contribute to the maintenance of the company book. Activities will include:
- Ensuring new directors complete the relevant forms
- Ensuring all directors’ declarations of interest forms are completed annually.
- Ensuring Directors contact details are up to date
Ø To work with the Board and Committee Co-ordinator to ensure accurate completion of annual returns to Companies House and the Charity Commission

PURPOSE

Ø To manage/complete project work which be allocated by the Board and Committee Co-ordinator and/or Company Secretary
Ø To maintain the office of other filing systems: Board and standing committee working files and Companies House and Charity Commission documentation.
Ø Any other relevant work as requested by, Company Secretary, SMT, and Lead officers on committees.